Terms and Conditions

BOOKING AND WAIVER FORM

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Payments, Cancellations, Refunds and Amendments

Payments

1.1 A deposit of 30% of the total tour price is required and should accompany the completed booking form. The balance of the tour price is payable 45 days prior to your departure date. If the balance is not paid by such date the company reserves the right to treat the booking as cancelled. If a booking is made less than 45 days prior to the departure date, 100% of the total tour cost is payable upon booking.

1.2 All prices are quoted in New Zealand dollars and include local Goods and Services Tax of 15%.

Cancellations, Refunds and Amendments

2.1 All cancellations must be received in writing. If you cancel your trip we will refund your payments in the following manner:

2.1.1 Where the deposit only has been paid and notification of cancellation is received:

(a) 90 Days or more prior to the departure date – 50% of the deposit is refundable;

(b) Less than 90 days prior to the departure date – No deposit is refundable.

2.1.2 If full payment has been made and notification of cancellation is received:

(b) Within 46-90 days prior to the departure date – Only the deposit will be lost. Any balance invoice amounts received will be refunded

(c) Less than 45 to 8 days prior to the departure date – 30% of the full tour price is refundable; and

(d) Less than 7 days prior to the departure date – none of the tour price is refundable.

e) No refund is available for cancellation after the tour has commenced.

f) Any refund in respect of any tours, accommodation, meals or any other services not utilised will be at the discretion of the suppliers concerned. Only cancellations made by the suppliers of activities, accommodation or meals will result in a refund to the customer. If the customer chooses to cancel an activity, meal or accommodation once the tour has commenced, no refunds will apply. Refunds in the event of cancelled activities will only be issued post the tour being completed.

2.2 Suppliers may levy their own additional cancellation fees. These cancellation fees are the responsibility of the customer.

2.3 The company reserves the right for our guides to refuse to carry any customers for any reason whatsoever.

2.4 The company reserves the right to alter the tour itinerary or accommodation in the event of unforeseen circumstances (such as extreme weather and road closures) beyond its control.

2.5 The company is not liable and bears no responsibility for costs incurred for onward travel alterations, delays or any activities that have been booked to start after the termination of the tour.

2.6 Should a customer wish to amend their itinerary after confirmation an amendment fee of NZ$175 per booking will apply, in addition to any supplier amendment and/or cancellation fee. All amendments are on a request basis and are subject to availability. Suppliers may consider an amendment as a cancellation, which may incur 100% cancellation fee. Clause 2.2 above will apply.

2.7 Any person making a reservation for others shall be deemed to have accepted these Terms & Conditions on behalf of all individuals named in a reservation Included in the party and it is the responsibility of the person making the booking to bring these Terms & Conditions to the attention of the traveller(s). This relies on all individuals being named at the time of the booking.

2.8 The Company bears no responsibility for refunds with respect to events beyond its control. This includes but is not limited to; natural disasters deemed as acts of god, acts of terrorism and pandemics.

Waiver of Claims, Release of Liability, Assumption of Risk and Indemnity

To: The Road Trip Limited and its officers, employees, agents, representatives and all other persons in any way involved or connected with the tour and their successors and assigns (“the company”)

3.1 I accept that the tour involves risks, dangers and hazards which involve the possibility of physical risks greater than those encountered in daily life. I accept that these risks, dangers and hazards involve the possibility of personal injury, emotional trauma, death, property damage and loss, which may affect my family, my friends and me. Knowing the risks, I still wish to participate in the tour and I freely accept and fully assume all such risks, dangers and hazards, however caused.

3.2 I declare that I am physically fit and have no condition or injury that could be affected by participating on the tour.

3.3 I consent to receive any medical treatment which may be deemed necessary by the company in the case of accident, injury or illness during the course of the tour and I also agree to indemnify the company in respect of such medical treatment.

3.4 In consideration of the company permitting my participation on the tour, I agree:

a) To waive any and all claims that I have or may have in the future against the company arising out of or in relation to any aspect of my participation on the tour.

b) To release, indemnify and hold harmless the company for any loss, damage, expense, mental or physical injury including death that I may suffer or that my next of kin may suffer directly or indirectly as a result of my participation on the tour, due to any cause whatsoever, including negligence, breach of contract, or breach of any statutory or other duty of care on the part of the company and/or any other person associated with the company in relation to, and including the failure on the part of the company to safeguard or protect me from the risks, dangers and hazards of the tour.

c) To release, indemnify and hold harmless the company for any and all liability, damages, costs and expenses suffered by any other person as a result of my participation on the tour or my other acts or omissions.

d) To follow the company instructions and protocols at all times.

e) In the event of my death or incapacity this agreement will be effective and binding upon my heirs, next of kin, executors, administrators, assigns and representatives.

f) By entering into this Agreement I am not relying on any oral or written representations or statements made by the company with respect to the safety of the tour, other than what is contained in this Agreement.

3.5 The company bears no responsibility for individual customer satisfaction.

3.6 The company bears no responsibility for the action of any hotel staff, activity provider or associated personnel.

I confirm that I have read and understood this agreement prior to signing it, and am aware that by signing this agreement I am waiving certain legal rights which I or my heirs, next of kin, executors, administrators, assigns and representatives may have against the company.

General Matters

4.1 A passport is required for all entering visitors, and it must be valid for at least 3 months after your departure date from New Zealand.

4.2 The company strongly recommends that you take travel cancellation and repatriation insurance as well as personal accident or medical emergency insurance.

 

Luxury Lodge Getaways Terms and Conditions

1.1 A deposit of 30% of the total tour price is required and should accompany the completed booking form. The balance of the tour price is payable 45 days prior to your departure date. If the balance is not paid by such date the company reserves the right to treat the booking as cancelled. If a booking is made less than 45 days prior to the departure date, 100% of the total tour cost is payable upon booking.
1.2. In the case of Luxury Lodge Getaway stays a non refundable deposit of 50 % of the total package is required and should accompany the booking form. The 50 % balance of the package is due 30 days prior to the commencement of your stay.
1.3. All prices are quoted in New Zealand dollars and include local Goods and Services Tax of 15%.

2.1.1 Where the deposit only has been paid and notification of cancellation is received:

(a) 90 Days or more prior to the departure date – 50% of the deposit is refundable;

(b) Less than 90 days prior to the departure date – No deposit is refundable.

(c) In the case of luxury lodge getaway stays where package is for the booking of the accommodation or luxury lodge getaway package only- the deposit of 50 % is non refundable and the 50 % balance due 45 days prior to the commencement of stay. This final 50 % is non refundable if reservation cancelled within 30 days of lodge stay or luxury getaway package. Any reservations cancelled 31 days or more prior to the stay will be subject to applicable time frames listed above under clause 2.1.2.